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Privacy Statement

1. Purpose and responsible authority

1.1. The present Privacy Statement informs on the type, scope and purpose of the processing of person-related data within our on-line offering and the websites, functions and contents connected with it (hereinafter collectively referred to as “on-line offering” or “website”). The present Privacy Statement applies regardless of the used domains, systems, platforms and devices (such as desktop or mobile) on which the on-line offering is performed.

1.2. Providers of the Website and responsible in terms of the data protection law are jointly the Stiftung Luthergedenkstätten (Foundation Luther memorials) in Sachsen-Anhalt, Staatliche Geschäftsstelle (Public administrative office) „Luther 2017“, Collegienstraße 62 c, 06886 Wittenberg as well as the Geschäftsstelle der Evangelischen Kirche in Deutschland (Administrative office of the Evangelical Church in Germany; EKD), Markt 26, 06886 Lutherstadt Wittenberg (hereinafter indicated as “we” or “us”).

1.3. Concerning contact informations we refer to the imprint of our website.

1.4. Name and contact informations of the Data Protection Commissioner of the Evangelical Church in Germany: Michael Jacob, Böttcherstr. 7, 30419 Hanover, Tel.: 0511 76 81 28-0, Fax: 0511 76 81 28-20, E-Mail: michael.jacob@datenschutz.ekd.de.

1.5. The term “user” includes all clients and visitors of our on-line offering. The used terminology like such as “user” is valid for both men and women.

2. Basic information on data processing

2.1.  We process person-related data of the users only in accordance with the relevant data protection regulations. This means that the data of the users will be processed only in case of the presence of a legal authorisation. I.e., in particular when the processing of data is required or prescribed by law for providing our contractual services (such as the processing of orders) or for on-line services, a permission by the user is present, as well as for our justified interests (i.e. Interest in the analysis, optimisation and user-friendly operation of our on-line offering), particularly when it comes to reach measurements, collection of access data and use of the service third-party providers.

2.2. With regard to the processing of person-related data on the basis of the German Data Protection Regulation (Datenschutzverordnung; DSVGO) to be applied from 25th May 2018 onwards, we point out that the legal basis of the permissions is art. 6 para. 1 lit. a and art.7 DSVGO, the legal basis for the processing for fulfilling our services and implementing contractual measures is art. 6 para. 1 let. b DSVGO, the legal basis for the processing to comply with our legal obligations is art. 6, para. 6 let. c DSGVO and the legal basis for the processing for ensuring our justified interests is art. 6 para. 1 let. f DSGVO.

2.3. We take organisational, contractual and technical secury measures according to the state-of-the-art technology in order to enscure that the provisions of the data protection laws are observed and that the datas processed by us are protected against accidental or intentional manipulations, loss, destruction or against the access of unauthorised persons.

2.4. Insofar as in the context of this Privacy Statement contents tools and other means are applied by other providers (hereinafter collectively referred to as “third-party provider”), whose mentioned head office is located abroad, it can be assumed that a transfer of data to the state of registration of the third-party provider takes place. The transfer of data in third countries takes place either on the basis of a legal permission, the consent of the users or a special contractual clause ensuring the legally required security of data.

3. Processing of person-related data

3.1. The person-related data are processed – apart from the processing explicitly mentioned in this Privacy Statement – to fulfil our contractual obligations and the implementation of precontractual measures as well as to fulfil our legal duties. These services include the provision, implementation, maintenance, optimisation and securing of our services for the users.

3.2. When contacting us (for example by contact or by e-mail), the information provided by the user is saved for the purpose of processing the enquiry as well as for the case that follow-up questions arise.

3.3. We provide on our website a restricted area for project partners as well as a pin board and a calendar of events (hereinafter referred to as “service functions”). In the context of the service functions person-related data can also be processed (for example when names, telephone numbers and e-mail addresses of contact persons are saved). These data will only be used in the context of the scope necessary for the service functions.

4. Newsletter

4.1. By the following indications we inform you about the contents of our newsletters as well as the procedures of registration, sending and statistical evaluation procedures as well as your right to object. By subscribing to our newsletter, you declare to agree to the reception and the described procedure.

4.2. Content of the newsletter: We send newsletter, e-mails and other electronic notifications with advertising information (hereinafter referred to as “newsletter”) only with the consent of the recipient or a legal permission. Insofar as in the context of a registration for the newsletter its contents are correctly described, they are authoritative for the consent of the users. Apart from that our newsletters contain informations on us, our offers, events and services as well as informations related to Martin Luther and the Reformation.

4.3. Double-Opt-In and recording: The registration for the newsletter is made by way of the so-called Double-Opt-In-procedure. This means that you receive an e-mail after registering, in which you are asked to confirm your registration. This confirmation is required on the basis of our justified interests, so that nobody can register using other person’s e-mail addresses. The registration to the newsletter are recorded in order to provide evidence for the registration process according to the legal requirements. This includes the recording of the registration and confirmation time as well as the IP address. Changes made to your data and those stored by the mail provider will also be recorded.

4.4. Login data: For signing up to the newsletter it is sufficient to indicate the e-mail address.

4.5. Statistical surveys and analyses on the basis of our justified interests (i.e. Interest in the analysis, optimisation and user-friendly operation of our on-line offering) – the newsletters contain a so-called “web beacon”, i.e. a pixel-sized file, which is retrieved from our server when opening the newsletter. In the context of this retrieval at first technical informations like informations concerning your browser and your system as well as your IP address and time of the retrieval are collected. Theses informations are used for the technical improvement of the service using the technical data or the target groups and their reading behaviour or access time. The statistical surveys also include the assessment if the newsletters are opened, when they are opened and which links are clicked on. It is technically possible to attribute these informations to the different recipients of the newsletter. But it is neither our aim nor that of the provider to observe individual users. The evaluations serve us to identify the reading habits of our users and to adapt our contents to them or to send different contents according to the interests of our users.

4.6. Cancellation/revocation – You can cancel the newsletter at any moment, i.e. revoke your permission.

5. Collection of access data

5.1. We collect on the basis of our justified interests data on the access to the server on which this service is located (so called server log files). The access data include the name of the requested website, file, date and time of the request, data volume transferred, notification of successful request, type and version of browser used, the user's operating system, referrer URL (the website previously visited), IP address and the requested provider.

5.2. We use the log files without assigning them to the person of user or for any other profile creation in accordance with the legal regulations but only for statistical evaluations for the purpose of operating, securing and optimising our on-line offering. However, we reserve the right to check the log files later on if based on concrete evidence there is justified suspicion of an illegal use.

6. Cookies & reach measurement

6.1. Cookies are informations which are transferred from our web server or web servers of third parties to the web browsers of the users and stored there for a later retrieval. Cookies may be small files or other types of information memories. In the present Privacy Statement, the users are informed on the use of cookies in the context of pseudonymous reach measurements.

6.2. If the users do not wish cookies to be stored on their computer they will be asked to deactivate the corresponding option in the system settings of their browser. Stored cookies can be deleted in the system settings of the browser. The exclusion of cookies can lead to functional limitations of this on-line offering.

6.3. There is a possibility of managing the many on-line advertising cookies of companies via the US web site http://www.aboutads.info/choices or the European web site http://www.youronlinechoices.com/uk/your-ad-choices/.

7. Piwik statistics

7.1. We use on the basis of our justified interests (i.e. interest in the analysis, optimisation and user-friendly operation of our on-line offering) Piwik, an open source software for the statistical evaluation of the user accesses. Piwik uses cookies which are stored on the computer of the users and which enable an analysis of the use of this on-line offering by the users. In this process, pseudonymous user profiles of the users can be created out of the processed data.

7.2. The information generated by the cookie on the use of this offer will be stored on our server. The IP address will be anonymised immediately after processing and before storage.

7.3.

8. Inclusion of services and contents of third parties

8.1. On the basis of our justified interests (i.e. interest in the analysis, optimisation and user-friendly operation of our on-line offering) content and service offers by third-party providers in order to incorporate the contents and services, such as videos or fonts (hereinafter uniformly referred to as “contents”). This always presupposes that the third-party providers of these contents use the IP address of the users, because without the IP address they would not be able to send contents to their browser. The IP address is therefore necessary for the display of these contents. We are trying to use those contents only when the different providers use the IP address only for the delivery of the contents. Moreover, third-party providers can use so-called pixel tags (invisible graphics, also called “web beacons”) for statistical or marketing purposes. The “pixel tags” enable the analysis of information such as the traffic of visitors on the pages of this website. The pseudonymous informations can furthermore be stored in cookies on the device of the user and technical informations concerning the browser and the operating system, referring websites, visiting hour and further information on the use of our on-line offering, and also be connected to those informations from other sources.

8.2. The following presentation offers an overview of third-party providers and their content in addition to links to their Privacy Statements which contain further references to the processing of data and, already mentioned here in part, possibilities to object (so-called opt-out):

9. Rights of the users and deletion of data

9.1. Users have the right to receive information concerning the personal data stored by us about them, free of charge.
Furthermore, users are entitled to have their inaccurate data corrected, to have person-related data blocked and deleted if accurate, to have their rights to data portability asserted and in case of an assumption of an unlawful data processing to file a complaint to the competent supervisory authority. Users can also revoke permissions, fundamentally with effect for the future.

9.2. The data stored with us will be deleted as soon as they are not needed any more for their intended purpose and there are no legal obligations that require us to keep it.

10. Right to object

Users can at any time object to the future processing of their person-related data according to the legal requirements. This objection can be made in particular against the processing for direct marketing purposes.

11. Changes to the Privacy Statement

11.1. We reserve the right to change the Privacy Statement in order to adapt it to regulatory changes or in the event of changes to the service or the Privacy Statement. This shall apply only with regard to declarations concerning data processing. Where the consent of the users is required or parts of the Privacy Statement contain regulations of the contractual relationship with the users, the changes can only be made with the consent of the user.

11.2. The users are asked to regularly inform themselves on the content of the present Privacy Statement.

 

Version: 1 August 2017